Office Clerk/Cordeign wanted for Taarbæk Cemetery office, Part-time position

Taarbæk Church is located in a beautiful town close to Dyrehaven. A lovely group of people work here, divided into three gardeners, a church servant, an organist, five church choristers and a priest. There is really good and open collaboration in the entire group.
We are now looking for an office clerk/correspondent for the cemetery office per 1 June 2025 with responsibility for the cemetery office's administrative and accounting tasks. The position includes a limited amount of church service, but no personal registration.
The position is a part-time position of 27 hours per week divided into 25 hours for administrative tasks and an average of 2 hours per week for church servant duties.
We expect to:

You have in-depth knowledge and experience with budgets and accounts, including preparation of annual budgets, quarterly reports, annual accounts in collaboration with the council's elected treasurer
You can take care of ongoing bookkeeping, payment of bills, VAT accounting, etc.
You can take care of salary administration for church and cemetery staff, including reporting of temporary services, holidays and sickness
You will be updated on terms of employment, contracts and agreements
You are IT knowledgeable and therefore familiar with working in the various systems associated with the tasks, including managing the website
You can perform the secretary function for the Parish Council and be an octopus in relation to the many exciting tasks that take place in the parish
Your coverage of the church servant task is exercised primarily during holidays and illness of the permanent church servant

We would like to:

You can work independently, since you will be alone in the office for a large part of the working day
You are self-driven in terms of planning, prioritizing and implementing work tasks in relation to daily operations and the accounting annual cycle
You are the central anchor person for the parish council with an overview of current tasks, projects and deadlines
You have good collaboration skills, are outgoing and approachable
You are flexible according to time and tasks
You can handle many different task providers
You see opportunities and new ideas in connection with solving the tasks

We offer:

A close and inspiring collaboration with a good and welcoming staff group
A workplace with good energy and helpfulness among colleagues
A flexible and varied working day
A committed Parish Council
A smoke-free workplace
You will refer to the Contact Person selected by the Parish Council

Your daily working hours will primarily be on weekdays, but some evening and weekend hours must be expected, especially when replacing the church servant.
Salary and employment conditions
Place of employment is Taarbæk Kirkegårdskontor, Edelslundsvej 10, 2930 Klampenborg.
The employment will be covered by the joint agreement between the Ministry of Finance and CO10 – the Central Organization of 2010 and the Organizational Agreement between the Ministry of the Church and CO10 – the Central Organization of 2010 for church officials with core tasks such as choir clerk, parish assistant/church and cultural worker or church musician and the associated protocol for choir clerks.
It is a condition that the mandatory 5-week training for choir members is completed within 2 years of the start of employment.
The position is placed in salary group 2 with an annual salary for a full-time position within the range DKK 321,916 - DKK 426,538 (current kroner). The fixed point is DKK 338,012 (current kroner and for full-time employment). Pension contribution of 18%, calculated according to the agreed annual salary.
There is an obligation to be available for the position. The availability supplement for a full-time position amounts to DKK 38,193 annually. In addition, an OK supplement of DKK 921.05 per year.
 
We look forward to receiving your application no later than Wednesday 16 April 2025
Application and relevant attachments are sent by email to: [email protected]
The application should be sent to: Taarbæk Parish Council, Edelslundsvej 10, 2930 Klampenborg
The first interview round is expected to be held on Friday 25 April 2025 between 14.30 and 19.30.
Any second interview round is expected to be held on Monday 28 April. 2025
A criminal record will be obtained in connection with employment.
References are obtained by agreement.
Further information about the position can be obtained from daily manager Maria Brunefors on tel. [phone removed], Monday-Friday at [phone removed] or the parish council's contact person Cate Hartvig Kristiansen by email: [email protected]
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APPENDIX - specification of work tasks
1. Administration and accounting - Work assignments / 25 hours   
Cemetery office, in general:   

Pasnin
g of office telephone in collaboration with cemetery manager
Purchasing office materials and electronics
Purchase of consumables in collaboration with the church servant
Problem solving / IT, copier, PC etc.
Ad hoc tasks from priest
Responsible for updating the website (religious services, events, relevant information and other updates)
Various announcements / events
Administration and booking / New parish house (upcoming task)

Accounting and budget / Accountant:       

Continuous accounting
Payment of bills
Upload of electronic attachments for attestation
VAT accounting / reporting TAX (Half-yearly)
Quarterly reports
Audit / checkout inspection / 3-4 times a year
Year-end / preparation in Brandsoft (accounting system)
Year-end / collect and prepare materials for the auditor
The church portal - structuring and uploading of materials
Subsidiary accounts / construction projects, etc.
Preparation of budget drafts
Budget committee - convening/review
Budget, provisional - preparation and submission of a provisional budget on the financial portal
Budget, final - preparation and submission of the final budget on the financial portal
Budget and accounting meetings with the treasurer / 4-6 times per year

Personnel and salary administration:                

Payroll manager
Creation of employees, temps & timesheets
Updated on terms of employment, contracts and collective agreements
Reporting holiday and illness (payroll system and Reimbursement)
Report B income / TAX
Holiday and course planning
Calling/holding staff meetings
Planning team building events together with other staff
Reporting of overtime and time off
Secure staffing/substitutes in the event of vacation and illness
Various personnel administrative tasks

Secretary function Parish Council:               

Convening / agenda meetings
Participation in MR meetings
Update on tasks and deadlines in relation to the annual cycle
Follow-up after parish council meetings and committee meetings
Upload materials to the church portal (meeting minutes, project materials, etc.)
Review emails to the parish council's official mailbox/email
Review and follow-up - inquiries in digital mailbox/ebox
Review and follow-up - referral from diocese and probation
Assistance for construction projects / meetings, applications, financial overview, spreadsheets, coordination
Creation of new construction projects in the Byggesag module (application Provsti)
Ad hoc tasks

 
2. Church servant function - primarily in the absence of the Church servant - Work tasks / 2 hours on average per week (of which evening and weekend hours)            
Church servant duties:             

Church servant function at church service - primarily Sunday
Church servant function at church services (funerals/burials, baptisms, weddings, etc.) - all days of the week
Prepare, facilitate and solve practical tasks at meetings, concerts and events, which can take place every day of the week, including evenings.
Cleaning and tidying up in the church, office and cemetery toilets
Operation of the church's technical equipment
Ordering goods for use in church services, cleaning and other activities