Management secretary at Copenhagen University of Applied Sciences

Are you ready to become part of a dynamic and close-knit secretarial team that plays a key role in organizing and coordinating meetings and activities for our board members and principal? If you are structured, a team player and have a keen eye for detail, then maybe you are what we are looking for. At Copenhagen University of Applied Sciences (KP) our strategic vision is "that together with our environment we will train professionals who succeed in and together with practice". The Management and Communications Secretariat has an absolutely central role in the realization of this ambition, and as management secretary you will therefore help to support and optimize the secretariat's work so that we best support the entire executive board. About the job You will be involved in close collaboration with your four colleagues in the secretarial team as well as a management consultant. The support for the members of the executive board is organized with a consultant and a secretary, who together form a staff for each member of the executive board. Your primary task will be calendar management by the dean for the Faculty of Education and Social Sciences' many meetings and activities. In this connection, you must collaborate with colleagues both in the department and throughout KP as well as external partners, which can be ministries, municipalities, organisations, working groups, councils and boards. Among your other tasks will be the preparation of meeting materials for the dean's weekly boss meetings, planning events either internally at KP or with external partners as well as ordering transport and meeting catering and registration for conferences/seminars. There will also be cross-cutting tasks for the Management and Communications Secretariat, such as the practical organization of training reviews, support for recruitment processes and updating KP's organizational charts. Other tasks include handling travel settlements, fees and hourly remuneration, accounting of invoices, journaling as well as various administrative ad hoc tasks such as proofreading tasks and answering KP's main mailbox. About you You have a relevant education such as e.g. professional bachelor in public administration, office training and/or has experience in secretarial service for an executive board. In addition, we imagine that you: have experience from work in a large, politically led organization and preferably within the education sector have solid experience with the Office package are strong in Danish language and grammar and comfortable with written and spoken English have experience with IT administrative systems such as RejsUd, Statens Digitale Indkøb (SDI), Emply and the like. - alternatively, that you are good at familiarizing yourself with new IT administrative systems. In relation to your personal skills, we place particular emphasis on the fact that you: are a master at organizing, with a keen sense of quality and a pride in having things under control, maintain an overview and work concentrated, even when deadlines are short and disturbances are many, service-minded and meet your colleagues and partners with openness, flexibility and a solution-oriented approach, work independently and are proactive and proactive. Your workplace As an employee in the Management and Communications Secretariat, you will be part of a committed working community. Our most important tasks are to: ensure efficient service of the principal, executive board and KP's board coordinate strategy development and follow-up and organize reliable internal and external communication with an eye to the target groups, i.a. with a view to recruiting for the courses, contributing to management and organizational development and including quality development of the courses, supporting the implementation of decisions and flexible follow-up, contributing to KP distinguishing itself externally and having inclusive cooperation between students, employees and managers internally. We are 36 employees in the entire Management and Communications Secretariat divided into a communication unit with 17 employees, a quality and analysis unit with four employees and a unit with consultants and secretaries with 15 employees. You will be part of an office community with the four other management secretaries. You report to the head of the secretariat. Salary and terms of employment You will be employed as a management secretary starting on 1 June 2025. The working hours are 37 hours per week. Employment takes place in accordance with the organizational agreement between HK/State and the Ministry of Finance and the collective agreement OAO. There will be an opportunity to negotiate supplements based on qualifications. The workplace is basically Huml
etorvet 3, 1799, København V. Do you want to know more? At Copenhagen University of Applied Sciences, we train students for meaningful working lives, where they meet other people and make a concrete difference for them. We see it as our finest task and our strategic vision that we, together with the world around us, will train professionals who succeed in and together with practice. Read more about Copenhagen University of Applied Sciences and our strategy at [link removed] and about KP as a workplace on our career page. For further information about the position, you are welcome to contact Head of Secretariat Merete Ruager on tel.: [phone removed]​​. Interested? Send your application and CV via the applicant button no later than [phone removed]. We expect to hold interviews in week 15 and 17. Copenhagen University of Applied Sciences does not distinguish between gender, age, ethnicity or the like, but only competence and talent. We try to minimize bias in the recruitment process and therefore encourage you not to attach a profile picture in your CV/application._______________________________________________________________________________________________ Copenhagen University of Applied Sciences has more than 20,000 students and approx. 1,800 employees, one of the largest higher education institutions in Denmark. At Copenhagen University of Applied Sciences, we train pedagogues, nurses, teachers, social workers, physiotherapists, midwives and many more. Together with our partners, we will set new standards for professional training, research, development and continuing and further education within schools and pedagogy, health and welfare, management and administration.